Quick Overview:
ScanSnap® for Invoice, powered by Microsoft Azure1 Form Recognizer, combines ScanSnap’s one-touch simplicity with QuickBooks®2 Online’s invoice management platform to provide a simple workflow for accounting practices.
Subscription Details:
Standard Subscription includes data collection of invoice header, line item details, and footer, up to 60 pages per month3. Subscription is for use with a ScanSnap scanner. (Scanner is not included with subscription)
Evaluation Details:
Evaluation4 includes up to 20 pages of data collection of invoice header, invoice footer, and line item details. Evaluation is for use with ScanSnap iX100, S1300i, iX1300, iX1400, iX1500 and iX1600 scanners. (Scanner is not included)
PC compatible only, Windows 10 or later, see complete specifications below.
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 ScanSnap for Invoice

ScanSnap for Invoice streamlines time consuming bookkeeping tasks.  The solution performs optical character recognition on invoices, extracts the important information, including line item details, and places them into corresponding QuickBooks Online fields. This automation of data entry saves time, money and reduces errors. Accelerate accounting workflows and make business processes more efficient with this affordable subscription service. And as a result of this simple solution, businesses can track, organize, and manage invoices easier and faster than ever before.


ScanSnap for Invoice is for use with ScanSnap iX100, S1300i, iX1300, iX1400, iX1500 and iX1600 scanners. (Scanner is not included with subscription)

ScanSnap Intelligent Invoice Features and Benefits: 

  • Easily scan invoice data into QuickBooks Online5
  • Powered by Microsoft Azure Form Recognizer 
  • Automatically capture data from invoices, such as total, vendor name, date, even line item details
  • Enables verification and validation of data, confirmed by the user
  • Able to process digital invoices such as PDF & JPG attachments in email
  • Flexible pay by month subscription
  • No commitment; start or stop anytime
  • Simplifies bookkeeping processes
  • Self-setup, easy implementation


1Azure is a registered trademark of Microsoft, Inc. 

2Intuit and QuickBooks are registered trademarks of Intuit Inc. Used with permission.

3Overage fees and other terms and conditions may apply.

4Terms and conditions may apply.

5QuickBooks Online subscription not included. 


Capture Service is a cloud-based service you can subscribe to on the Microsoft Azure Marketplace. Click here to go to the Azure Marketplace.

Fujitsu’s EdgeXperience Capture Service is an industry first intelligent Imaging Solution as a Service (ISaaS) public cloud offering, designed to accelerate the data-driven digital transformation to meet the challenges of today’s distributed business environment.
Built on the intelligent, scalable and secure NX Manager – Cloud, EdgeXperience Capture Service allows businesses to drive operational efficiencies, reduce costs, scale as needed, and implement with minimal disruption.

Combined with the fi-7300NX document scanner with PaperStream NX Manager-Cloud, businesses can convert costs from CAPEX to OPEX and enhance current processes with additional functionality-all with nominal administration and IT costs.

*HHKB 25th Anniversary Fn keycap promotional $10 price offer with purchase of a HHKB keyboard expires on January 16, 2022 at 11:59PM CT. Offer only applies to new orders of HHKB keyboards when purchased at our online store. Offer is not valid on previous orders. Customers are solely responsible for any applicable taxes or other fees. Cannot be combined with any other coupons, discounts or offers. Offer is non-transferrable and not valid for cash or cash equivalent. Offer is good while supplies last. Void where prohibited by law. Offer is available to customers who purchases an eligible HHKB keyboard with the HHKB 25th Anniversary Fn keycap (charcoal or grey) at the Fujitsu Scanner Store from December 21, 2021 through January 16, 2022. Offer available for each eligible HHKB keyboard(s) purchased. (HHKB keyboard part numbers eligible for this offer: CG01000-296601, CG01000-296801, CG01000-297201, CG01000-296701, CG01000-296901, CG01000-297001, CG01000-297101, CG01000-297301, CG01000-300901, CG01000-296501, CG01000-296301, CG01000-296201, CG01000-296401)

Fujitsu Computer Products of America, Inc. (“FCPA”) reserves the right to cancel, suspend, modify, or terminate this offer at any time, in its sole discretion, without notice.

Requirements: Not included with subscription

  • PC
  • Windows 10 or later
  • Compatible ScanSnap (either/or)
    • iX100
    • S1300i
    • iX1300
    • iX1400
    • iX1500
    • iX1600
  • ScanSnap software (either/or)
    • ScanSnap Home V1.8.1 or later
    • ScanSnap Manager V7.1L27 or later
  • Access to internet
  • Compatible browser (either/or)
    • Edge Version 91.0.864.48 or later
    • Chrome Version 91.0.4472.101 or later
  • Sufficient local system storage while scanning (20GB recommended)
    • Permanently if operating stand-alone
    • Temporarily if exported to 3rd party service
  • Active QuickBooks Online subscription if exporting to QuickBooks Online


  • Automatically recognizes and extracts following data points from compliant invoices*
    • Header: Vendor Name, Invoice Number, Invoice Date, Purchase Order Number
    • Footer: Total Amount, Total Tax Amount
    • Line Items: Item Number, Description, Quantity, Unit Price, Line Item Total
  • Counts only invoices that return one or more data points listed above
  • Provides operator an interface to manually verify and correct data points listed above
  • Provides portal to track usage
  • Integrates with ScanSnap using ScanSnap Home or ScanSnap Manager software
  • Can automatically export compatible data points into QuickBooks Online

* Recognition and extraction of data from invoices are subject to the limitations set forth below.


  • Not all invoices are formatted or in a condition to return any, some or all data points accurately using this technology
  • Data point recognition and extraction accuracy can be impacted by many factors such as invoice formatting, font (handwriting) and graphics, scanner issues, etc.
  • Data point recognition and extraction accuracy cannot be guaranteed due to limitations on technology.
  • Cannot recognize or extract data points from the following forms
    • Non-US invoices
    • Statements
    • Utility bills
    • Chinese invoices
    • FAPIO
    • Commercial invoices (waybills, bill of ladings, shipping receipts)

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